Privacy Policy

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Effective Date: 2026

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Creative Cosplays (“we,” “us,” or “our”) operates The Cosplay Awards website (the “Service”).

This Privacy Policy explains how we collect, use, store, and protect personal information when you use our Service, as well as the choices you have regarding your data.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. Unless otherwise defined here, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions.

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Definitions

• Service

The Cosplay Awards website operated by Creative Cosplays.

• Personal Data

Information that can be used to identify an individual, either directly or indirectly.

• Usage Data

Data collected automatically when using the Service, such as page visits, time spent on pages, and browser or device information.

• Cookies

Small data files stored on your device to help improve functionality and user experience.

• Data Controller

For the purposes of this Privacy Policy, Creative Cosplays is the Data Controller of your Personal Data.

• Service Providers

Third-party companies or individuals who process data on our behalf to support or improve the Service.

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Information We Collect and Use

We collect information to operate, improve, and communicate about The Cosplay Awards.

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Personal Data

While using the Service, we may ask you to provide certain personally identifiable information, including but not limited to:

• Email address

• Name or display name (when submitted voluntarily through forms)

• Submission-related information (such as nomination details or uploaded content)

We may use this information to contact you with updates, confirmations, announcements, or promotional communications related to The Cosplay Awards. You can opt out of marketing emails at any time by using the unsubscribe link in our emails.

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Usage Data

We may collect information about how the Service is accessed and used. This may include:

• IP address

• Browser type and version

• Pages visited

• Time and date of visits

• Time spent on pages

• Device identifiers and diagnostic data

 

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to monitor activity and improve the Service.

Cookies may include anonymous identifiers and are stored on your device. Other technologies such as tags or scripts may also be used for analytics and performance tracking.

You can instruct your browser to refuse cookies or alert you when cookies are being used. Please note that disabling cookies may limit certain features of the Service.

Types of cookies we use include:

• Session Cookies – to operate the Service

• Preference Cookies – to remember settings and preferences

• Security Cookies – to support security and site integrity

 

How We Use Your Data

We use collected data to:

• Provide and maintain the Service

• Process nominations, submissions, and votes

• Communicate updates, announcements, and award-related information

• Respond to inquiries and provide support

• Improve functionality and user experience

• Monitor usage and performance

• Detect, prevent, and address technical issues

 

Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process Personal Data under the following legal bases:

• Your consent

• Performance of a contract or request

• Legitimate interests that do not override your rights

• Compliance with legal obligations

 

Retention of Data

We retain Personal Data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal requirements, resolve disputes, and enforce our policies.

Usage Data is generally retained for shorter periods unless required for security, functionality improvements, or legal obligations.

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Transfer of Data

Your information may be transferred to and maintained on servers located outside your state, province, or country, including within the United States.

By submitting information to the Service, you consent to this transfer. We take reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy.

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Disclosure of Data

We may disclose Personal Data when required to do so by law or in good faith when necessary to:

• Comply with legal obligations

• Protect and defend our rights or property

• Prevent or investigate wrongdoing

• Protect the safety of users or the public

• Protect against legal liability

 

Security of Data

We value the security of your Personal Data and use commercially reasonable methods to protect it. However, no method of transmission over the Internet or electronic storage is completely secure, and absolute security cannot be guaranteed

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Do Not Track Signals (CalOPPA)

We do not currently respond to Do Not Track (“DNT”) signals. You can enable or disable DNT through your browser settings.

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Your Data Protection Rights (GDPR)

If you are a resident of the EEA, you have the right to:

• Access, update, or delete your Personal Data

• Request correction of inaccurate or incomplete data

• Object to processing

• Request restriction of processing

• Request data portability

• Withdraw consent at any time

To exercise these rights, please contact us. We may request identity verification before fulfilling requests.

You also have the right to lodge a complaint with your local data protection authority.

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Service Providers

We may use third-party Service Providers to assist with hosting, analytics, email communication, and site performance. These providers have access to Personal Data only to perform tasks on our behalf and are obligated to keep it confidential.

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Analytics

We may use third-party analytics tools (such as Google Analytics) to understand how visitors interact with the Service. These tools may collect information such as pages visited and time spent on the site.

You can opt out of Google Analytics tracking by using browser-based opt-out tools provided by Google.

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Links to Other Websites

Our Service may contain links to third-party websites. We are not responsible for the content, privacy policies, or practices of those sites. We encourage you to review their Privacy Policies before providing personal information.

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Children’s Privacy

The Service is not intended for individuals under the age of 18.

We do not knowingly collect Personal Data from children. If you believe a child has provided us with Personal Data, please contact us so we can remove it.

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Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page, and the effective date will be updated. Continued use of the Service after changes are posted constitutes acceptance of the updated policy.

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Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: Thecosplayawards.contact@gmail.com